Now that so many people are working remotely, sending official documents digitally has become more acceptable than ever, and most of them are sent in PDF format.
If you are not familiar with the background of the format, PDF stands for Portable Document Format. It was created by Adobe in the early 1990s and allows individuals and organizations to create accurate digital versions of paper documents.
The idea is that the document is an accurate and unchangeable copy of the original document although some PDFs can now be edited, you can create PDFs that cannot be edited.
Since then, PDF has become the standard for sending official documents. If you need to send emails legally, you may be asked to send emails in PDF format.
You can create a PDF by scanning a hardcopy document and saving it as a PDF. But what if you are viewing an online document and need to save it as a PDF?
For Mac and Windows PC users, this is really very simple. Both methods are the same: “Print” the document as a PDF file. These instructions apply to using the Chrome browser to print web documents, but they apply to any application that has printing capabilities.
- Click the three dots in the upper right corner.
- Click the “Print” option
- A print window will pop up with a preview box on the left and a series of functions on the right.
- The next task is to go “Destination” tab, click the drop-down menu, and select the “Save as PDF” option.
- If you have a document with several pages and want to create a PDF-only with specific pages or page ranges, click the drop-down menu next to the “Pages” tab
- Select “Custom” and type in the page you want to save. This method is the same as sending the page to the printer.
Please note that when you print a web page as a PDF, you will print the entire page, not just the page currently viewable in the browser.
Therefore, it is better to check what is being printed in the preview box, and then print only the pages you need it will be much harder to edit the PDF document later.